O pozici
The Office Receptionist is a key on-site role responsible for ensuring smooth daily office operations, visitor experience, and administrative support. This position serves as a central point of contact for employees, visitors, vendors, and internal stakeholders, supporting access management, logistics, procurement, and workplace services.
Co budeš dělat
- Access & Security Management
- Distribute employee access cards and manage access rights in the C•CURE system
- Distribute and configure visitor access cards in C•CURE
- Ensure compliance with access and security procedures
- Employee Valuables & HR Support
- Distribute and manage valuables such as American Express Corporate Cards, Pluxee Cards, and other HR-provided benefits
- Collect tax-related statements and documentation
- Front Desk & Visitor Services
- Welcome, register, and assist visitors on-site, ensuring a professional and friendly first impression
- Handle incoming phone calls and general reception duties
- Support meeting room and space reservations, including troubleshooting booking issues
- Maintain boardrooms and meeting spaces during meetings
- Logistics & Client Support
- Provide extensive logistical and on-site support for client visits
- Coordinate transportation orders as required
- Prepare and coordinate meeting catering for all events
- Procurement & Cost Allocation
- Act as BuyNow preparer, including creation and tracking of purchase orders
- Perform monthly recharge of catering and premium service costs to requestors’ WBS codes
- Office Operations & Services
Koho hledáme
- Experience in reception, workplace services, facilities coordination, or administrative support
- Strong organizational and multitasking skills
- Excellent communication and customer-service orientation
- Ability to coordinate multiple stakeholders (employees, vendors, visitors)
- Attention to detail, especially when handling valuables, access, and cost allocations
- Basic understanding of procurement processes (purchase orders, recharging costs)
- Comfortable working with office systems and tools (booking systems, access systems, MS Office)
- Language skills: Czech or Slovak (C1), English (B2/C1)
