O pozici
Pacific Hospitality Group provides a unique value proposition to investors and team members through our owner/operator approach. We are a family focused company committed to long term holds that enable us to grow our business and our team members. Our vision is to enrich people’s lives by offering memorable experiences, giving back to our communities and honoring God in all that we do. We are focused on long-term value creation and sustainable growth. Our Guiding Principles: Integrity, Compliance, Value Creation, Principled Entrepreneurship, Customer Focus, Knowledge, Change, Humility, Respect, & Fulfillment The salary range for this opportunity is $70,500 to $90,000. Position Summary The Napa Institute seeks a mission-driven, detail-oriented Events Manager. The Events Manager is responsible for planning, coordinating, and executing—with the Napa Institute team— the Napa Institute’s major conferences and special events, including the Summer Conference, Faith and Business Conference with Eucharistic Procession in New York City, Msgr. Herron Dinner, West Coast Priest Conference, and Shepherd’s Circle Summit. This role ensures that all events are delivered with excellence, remain within budget, and align with the mission and vision of the Napa Institute. The Events Manager will work closely with the President, Tim Busch, Napa staff, accounting staff, and external partners to oversee contracts, schedules, vendor management, and logistics. This individual will serve as the central point of coordination for both internal teams and external collaborators, ensuring that all details are executed seamlessly. This individual will play a vital role in advancing the mission by ensuring excellent events at the Napa Institute standard.
Co budeš dělat
- Conference & Event Planning
- Venue & Contracts - Negotiate and manage venue contracts, ensuring favorable terms. - Review all contracts with the President and Tim Busch before execution. - Coordinate with external partners (e.g., St. Paul Center Team, St. Patrick’s Cathedral, NYPD) as required.
- Budgeting & Financial Oversight Collaborate with the President and Accounting to prepare event budgets. Monitor expenditures to ensure events stay within budget. Oversee timely payment of invoices and vendor services.
- Registration & Communications Create and manage event registrations through the Napa Institute website. Ensure accurate, timely communication of event details to attendees and stakeholders. Oversee invitation lists, save-the-dates, confirmations, and guest management.
- Scheduling & Program Development Develop and maintain detailed event schedules for internal teams and public programs. Confirm schedules with the President, Tim Busch, and speaker committees. Coordinate speakers, prelates, and liturgical participants, including invitations, travel, and logistics.
- Logistics & Vendor Coordination Serve as liaison with venue event managers, caterers, and vendors (A/V, photography, décor, choir, etc.). Review and approve Banquet Event Orders for accuracy. Oversee transportation, accommodations, and timing for all participants.
- On-Site Event Management Oversee daily operations during events, ensuring meals, presentations, liturgies, entertainment, and sponsored events run on time. Manage select staff, volunteers, interns, and liturgical assistants. Troubleshoot and resolve issues in real-time.
- Post-Event Responsibilities Ensure all outstanding items are resolved after events. Complete final financial reconciliation, ensuring all vendors are paid. Provide post-event reports and recommendations for improvement.
Koho hledáme
- Deep commitment to the mission of the Napa Institute and the Catholic faith.
- Strong organizational, administrative, and project management skills.
- Excellent oral and written communication skills.
- Ability to plan, prioritize, and manage multiple events simultaneously.
- Demonstrated ability to work collaboratively with clergy, executives, staff, and volunteers.
- High degree of pr
- Minimum of 3–5 years’ experience in event management, preferably in faith-based or nonprofit organizations.
- Bachelor’s degree preferred
Benefity
- We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state, or local laws. This poli
- At Pacific Hospitality Group, we believe in empowering team members as entrepreneurial thinkers who create value through integrity, vision, humility, and personal accountability. Guided by the principles of Principled Entrepreneurship, we foster an environment where individuals are encouraged to challenge the status quo, act with purpose, and take ownership of their impact. We support our team in
