O pozici
Want to build a brighter, bolder future and cultivate your career? Join Ecolab’s team and help create a world in which we all thrive. Ecolab is seeking an Administrative Assistant III to join our team in Czechia. As an Administrative Assistant III, you’ll be at the heart of a dynamic team, supporting senior leaders and helping drive business success. You’ll bring structure, clarity, and energy to every task—whether it’s coordinating meetings, managing calendars, or supporting HR, finance, and customer-facing processes. This is your opportunity to grow your career while helping others thrive.
Co budeš dělat
- Perform general administrative duties in support of individuals, teams, and business processes
- Develop, compile, and analyze basic information for inclusion in reports or presentation materials
- Prepare charts, graphs, and tables to support business insights and decision-making
- Coordinate meeting logistics, including reserving conference rooms, setting up equipment, and preparing materials
- Manage calendars across time zones and ensure leaders are where they need to be, when they need to be there
- Support financial processes such as corporate card reconciliation, invoice tracking, and budget planning
- Arrange domestic and international travel, including visa processing
- Provide HR-related support for hiring, onboarding, promotions, transfers, and terminations
- Assist with processing legal contracts and maintaining accurate customer master data
- Compile and edit presentation content from multiple sources and distribute reports to stakeholders
- Maintain agendas, action item lists, and program plans, escalating issues when needed
- Respond to routine correspondence following established procedures
- Create and manage SharePoint sites and shared drives to keep teams organized
- Communicate proactively to meet internal and external client needs
- Maintain key relationships with customers and internal departments to understand and support customer expectations
- Assist with customer issue resolution, including invoice discrepancies, reporting, and service concerns
- Provide back-up support to other administrative team members as needed
- Organize and maintain office systems, supplies, and equipment
Koho hledáme
- High school diploma or equivalent
- Four years of administrative experience
- Immigration sponsorship is not available for this position
- Bachelor’s degree
- Intermediate proficiency in MS Office (Outlook, Excel, PPT)
- Experience successfully managing multiple, competing priorities to meet deadlines
- Excellent verbal and written communication skills, with a strong customer service focus
- Organizational skills and attention to detail
- Experience anticipating needs, being resourceful, and using sound judgment and tact
- Critical thinking, analytical, and problem-solving skills
- Learning agility; Experience quickly gaining knowledge of organizational operations, procedures, and staff
- Experience working independently, as well as collaborating in a team environment
- Reliability, flexibility and approachability
- Process oriented, adaptable, reliable, flexible and approachable
Benefity
- Starting on Day 1: Access to our comprehensive benefits package.
- The opportunity to take on some of the world’s most meaningful challenges, helping customers achieve clean water, safe food, and healthy environments
- The ability to make an impact and shape your career with a company that is passionate about growth
- The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best
