O pozici
We are seeking a highly organized and detail-oriented Project & Administrative Coordinator to support day-to-day operations and ensure seamless coordination across projects and stakeholders. This role involves managing administrative tasks, assisting with proposal and grant preparation, supporting leadership in communications and operations, and maintaining a well-organized virtual work environment.
Co budeš dělat
- Project Coordination & Administration
Oversee daily project and office operations, ensuring smooth workflow.
- Prepare correspondence, memos, and reports.
- Manage procurement, inventory, and travel logistics.
- Maintain a cash journal and coordinate with accounting for reporting.
- Schedule meetings and organize appointments.
- Update and maintain office and project policies and procedures.
- Coordinate with IT and vendors for equipment and service needs.
- Manage contracts, invoices, and budgets.
- Research & Proposals
Research and compile grant and proposal submissions using existing materials.
- Submit drafts to the Managing Director for review and approval.
- Social Media & Communications
Develop and maintain a social media plan aligned with leadership direction.
- Schedule and publish approved content using libraries, newsletters, and AI tools.
- Operations & Human Resources Support
Support C-suite documentation and coordination needs.
- Assist with onboarding new hires and addressing employee queries.
- Plan internal/external events such as meetings and conferences.
- Provide general support to visitors and collaborators.
Koho hledáme
- Proven experience as a Project Manager or Administrative Officer.
- Knowledge of office systems, project coordination, and administrative best practices.
- Proficiency in MS Office and online scheduling/collaboration tools.
- Excellent organizational and prioritization skills in fast-paced settings.
- Strong written and verbal communication skills.
- Detail-oriented with sound judgment and problem-solving ability.
- Bachelor’s degree required; a graduate qualification in Business, Project Management, or related field preferred.
- Minimum Technical and Work Environment Requirements:
Internet Connection:
Primary internet connection with a minimum speed of 15 Mbps .
Backup internet connection with at least 10 Mbps .
Backup connection must be capable of supporting work during a power outage.
Primary Device:
Desktop or laptop equipped with at least:
Intel Core i5 (8th generation or newer) , Intel Core i3 (10th generation or new
Benefity
- Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
- Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
- Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
- Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
- Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
- Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.
